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Oxonia OperateFor administration

Less administration.
More time for what matters.

Automate university workflows, streamline admissions and support students and staff with intelligent services.

ForRegistryAdmissions officeStudent servicesFaculty officersSecretariatsDepartment administrators
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Watch: Oxonia Operate in 100 secondsNarrated walkthrough of every module, with subtitles

Routine requests, approvals and applications move through clear, tracked steps. The AI prepares the work and finds what is missing; staff decide, and spend their time on the cases that need them.

Main workspaces

What Oxonia Operate does

Workflows & Approvals

Oxonia Office

Requests, approvals, memos and meetings that move without chasing.

  • AI drafts the workflow, memo or circular from your notes
  • Approval steps with a clear owner and deadline
  • Meeting summaries, actions and follow-ups sent after approval
  • Executive reports on what is done and what is late

Admissions & Enrolment

Oxonia Admissions

From the first application to a student account, on one record.

  • A public applicant portal, no account needed
  • Document upload with AI preliminary checks for what is missing
  • Admissions criteria your office configures and versions
  • Offers and decision letters approved by the admissions office
  • Enrolment of accepted offers into student accounts
  • Fee payments in the applicant journey Coming soon

Student & Staff Support

Oxonia Support

Answers at any hour, and the right office for everything else.

  • 24/7 AI-assisted answers from your own documents, with sources
  • Students see public documents only; staff see what they may read
  • Service requests routed to the right office with a reply-by time
  • A list of questions the AI could not answer, to fill the gaps

Featured · Oxonia Admissions

A clear, fair admissions journey, decided by people.

Applicants apply and follow their application on a private link. Your office sets the criteria; the AI checks documents and prepares a ranked view with reasons and quotes from the application. Offers, waiting lists and regrets are recorded only when the admissions office adopts them.

  • Public portal and private status link
  • Configurable, versioned criteria
  • Office approval before any letter is sent

One connected AI workflow

How it works, end to end

  1. 1Choose a courseApplicants find the programme on your public portal.
  2. 2ApplyOne online form, no account to create.
  3. 3Upload documentsThe AI checks for missing or unreadable documents and reminds the applicant.
  4. 4ReviewedAdmissions staff review each application against your criteria, with the AI's notes.A person approves
  5. 5OfferLetters are sent only after the office approves the decisions.A person approves
  6. 6EnrolmentAccepted offers are enrolled by the admissions office.
  7. 7Student accountThe new student signs in with one Oxonia Academy ID.

The AI drafts, checks and suggests, and shows its sources. Anything that becomes an official record waits for a named person to approve it.

For the institution

Key benefits

Less chasingDeadlines, reminders and follow-ups run themselves; people see what is late.
Faster serviceStudents and staff get answers at any hour; complex cases reach a person.
Consistent decisionsCriteria and approvals are recorded, versioned and auditable.
Time back for staffThe AI prepares the routine work; staff handle the exceptions.

Works with the other suites

One platform, one sign-in

Every suite shares one Oxonia Academy ID, one admin console and one AI allowance. Buy only the suites you need; they connect when you add more.

Oxonia Lead · LeadersApprovals, overdue actions and service figures appear in the leaders' briefing.Explore suite →Oxonia Teach · AcademicsEnrolled students arrive in their courses, ready for teaching and assessment.Explore suite →Oxonia Learn · StudentsNew students start with Tutor, Scribe and the AI Hub on the same sign-in.Explore suite →

Pricing and demo

See Oxonia Operate with your own examples.

The Oxonia Operate package from £9,600 a year, for up to 5,000 students.

Buy the suite, single products, or several suites together. Prices exclude VAT.

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Questions

Short FAQ

Does the AI decide who is admitted?

No. The AI checks documents and prepares notes against the criteria your office sets. Every offer, waiting-list place and regret is decided and approved by admissions staff before any letter is sent.

Can applicants apply without an account?

Yes. Applicants apply on your public portal and follow their application on a private link, where they can upload missing documents and accept an offer.

What can the support assistant see?

Students get answers from your public documents only; staff from what their role may read. Anything it cannot answer goes to the right office with a reply-by time.

Can we take fee payments in the admissions journey?

Fee payments in the applicant journey are coming soon. Today your existing payment process continues alongside Oxonia.

Read more

Articles about Oxonia Operate

Operate · 7 minImporting Data from JAMB CAPS, Remita and Your Existing SystemsNobody wants to retype ten thousand student records. The import wizard reads the exports your systems already produce, checks every row and lets you undo a whole batch.Read →Operate · 6 minUniversity Admin Software: Meetings, Tasks and ApprovalsMost university work happens in ordinary meetings, memos and forms. Office gives that everyday work a clear record and a way to get things done.Read →Operate · 5 minOxonia Operate: Registry, Bursary and Admin in One PlaceThe people who run a university's offices hold it together. Oxonia Operate gives them one platform instead of a drawer full of forms.Read →